Start Date

ASAP

Apply By

26/05/2022

Contract Type

Permanent Contract

Employment Type

Permanent: Full-time

Actual Salary

£26,669-£28,641 (41 weeks per year, 37.5 hours per week)

London Weighting

Inner

Harris Allowance

Not Applicable

Additional Responsibilities

None

Job Number

HF01212-HAB

Office Manager

Grade 6 (Inner London): £29,532-£31,716 FTE + Performance and Loyalty Bonus + Harris Wellbeing Cash Plan + Pension Scheme (LGPS) + Additional Harris Benefits
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Academy Information

Summary

We are looking for an Office Manager to organise and supervise administrative systems within Harris Academy Bermondsey . You will contribute to the planning, development and monitoring of support services and/or management of admin support staff, including the coordination and delegation of relevant activities.

About Us

We are passionate about making a difference to the lives of our young women, ensuring that they have every opportunity to succeed by identifying and nurturing each one's individual talents.

Our well-qualified teachers and highly effective support staff are committed to providing an education that ensures every girl achieves excellence and becomes a leader, within a safe and happy learning environment.

HAB is a diverse and inclusive comprehensive school for girls in central London. Many HAB girls are from disadvantaged backgrounds, but all study the EBacc and are prepared for university so as to compete with their more advantaged peers. HAB teachers and support staff are uncompromising and caring in achieving this.

Main Areas of Responsibility

Reception

  • To present the professional and welcoming face of the Academy to all
  • To manage queries from all stakeholders with exemplary professionalism
  • To ensure that all visitors to the Academy are welcomed in a professional manner
  • To ensure that the telephone switchboard is attended at all times and a reception cover rota is in place for breaks and during staff absence
  • Manage the physical safeguarding protocols for the main entrance to the Academy site,

General

  • To meet all deadlines as set by the Senior Leadership Team and in accordance with the Academy calendar
  • To maintain an exemplary professional environment at all times
  • To exercise complete discretion when dealing with issues of confidentiality and sensitivity
  • To organise maintenance/repair of office equipment in the main office when required
  • To liaise with admin teams across the Federation as appropriate
  • To oversee the work of the Admin Officers and Receptionist
  • To manage the professional and efficient execution of clerical duties, telephone calls and secretarial tasks
  • To oversee all incoming and outgoing communications, including post, with accuracy and in a timely and professional manner
  • To provide full support to the Academy community, ensuring that the office and administrative team cater to the needs of staff, students, parents and carers on every occasion and without exception
  • To oversee First Aid duties, supplies and of the secure First Aid Lockup

Student Records

  • To oversee the maintenance of all student records, both physical and virtual
  • To produce reports on student data for the Principal, as requested
  • To support the organisation for student photographs to be updated annually in liaison with the ICT Technician
  • To ensure all students entitled to Pupil Premium are aware of this and complete the appropriate documentation
  • To ensure FSM information is up to date on Bromcom
  • To ensure all student personal data is entered accurately and updated regularly
  • To add students to and remove from the Academy roll as required
  • To ensure entry of all secondary transfer data in liaison with Admissions Manager and the Data Manager
  • To ensure that all medical needs are appropriately recorded, medicines appropriately stored and that the communication of medical requirements is prompt, accurate and appropriately adheres to GDPR requirements

Reprographics

  • To oversee all incoming and outgoing reprographics requests
  • To provide management and oversight of equipment, including all photocopying and printing machinery, paper and ink supplies
  • To ensure all faulty equipment is remediated within 24 hours of a fault arising
  • To provide support for all display work in corridors and classrooms

Qualifications & Experience

Qualifications

  • NVQ Level 4 or equivalent qualification or experience in a relevant discipline.

Experience

  • Several years’ experience working in an office environment at senior level.
  • Experience of using Microsoft Office Suite.
  • Experience of using Bromcom or other MIS
  • Experience of working with the general public.
  • Experience of using, maintaining and developing administrative systems.

Knowledge

  • Good understanding of databases, including ability to use database to procedure reports and statistics
  • Full working knowledge of relevant policies/codes of practice/legislation.

Skills

  • Excellent numeracy/literacy skills.
  • Effective use of specialist ICT packages
  • Use of specialist equipment/resources.
  • Ability to organise, lead and motivate other staff.
  • Ability to plan and develop systems.
  • Ability to relate well to children and adults.
  • Work constructively as part of a team, understanding school roles and responsibilities and own position within these.
  • Ability to self-evaluate learning needs and actively seek learning opportunities.
  • Good organisational skills.
  • Ability to work under pressure and ensure deadlines are met.
  • Ability to organise and prioritise workload and work on own initiative.
  • Ability to find solutions to administrative problems.
  • Ability to maintain accurate records and filing systems.
  • Ability to produce clear reports.
  • Ability to maintain records relating to attendance and punctuality.

Next Steps

If you have any questions about this opportunity, please contact us via e-mail, or call to arrange a conversation.

Before applying, please download the Job Pack for full details on the job responsibilities and person specification. You will need this when completing your application.

Please note: we may hold interviews as and when applications are received and we reserve the right to offer to a candidate prior to the closing date. We only accept applications submitted online via our careers website and which are completed before the closing deadline. With this in mind, we encourage you to apply as soon as possible and advise you check the job information as per the listing on our careers site.

Professional Development & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level to senior leadership.

We look for talented individuals who share our vision for creating exceptional places of learning, and are committed to ensuring that every child in London has access to the best possible education.

In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes our Harris Allowance, a Performance and Loyalty Bonus, Pension Scheme, a Wellbeing Cash Plan and many other benefits.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.

Before you start your application...

To submit an application you’ll need to have ready

  • Personal information about you
  • Your Education and Employment History
  • Referees Details
  • Answers to questions about your Knowledge, Skills & Experience

Speed up your application

When prompted, you can upload a CV which will auto fill several sections of the online application, or you can use your LinkedIn profile. If you have made a previous application, you can reuse this by requesting a security code.

Need any Help & Support?

Visit our Help and Support for FAQs and our Application Checklist

We look forward to receiving your application.